Auburn Municipal Civil Service
Minutes –Meeting October 1, 2009 11:00 am
Commissioner John Brennan called the meeting to order at 11am.
Roll Call by Secretary Bill Fulton: Commissioner John Brennan and Commissioner Jack Hardy. Also present Director of Economic Planning, Jenny Haines, Corporation Counsel, John Rossi , Superintendent of PW, Jerry DelFavero and City Manager Mark Palesh
Approve minutes of meetings held on September 3, 2009. Commis. Hardy motioned to approve. Commissioner Brennan 2nd. Motion carried 2-0.
Old Business
· Follow up on the request from Director of Planning & Economic Development,
Jenny Haines in regards to the Keyboard Specialist position/exam.
Jenny Haines reported she interviewed the 2 other candidates that were on the eligible list. One is a viable candidate but she would still like to request another exam as she feels with the turnover they have had with this job a larger pool of qualified candidates would be more beneficial to the city. Commissioner Brennan inquired if legally we can order a new test when we still have candidates on the old list. Bill Fulton advised that the Commission can order a new test at any time a the new certified list would supercede the old one. We have done this in the past. Commissioner Brennan also expressed he does not have a problem with ordering a new exam but does not want this to happen frequently. John Rossi recommended we only certify lists for 2 years. Commissioner Brennan motion to order a new test. 2nd by Commis. Hardy. Motion Carried. The exam will be ordered. Jenny inquired if the current list is notified. Bill informed her that we will send letters to all the people on the
current keyboard specialist list.
New Business
· Attached request from City Manager, Mark Palesh to add the position of Gas Utilities Mechanic at the Landfill. Funding for the position was approved in the 2009 - 2010 budget. Minimum duties sheet prepared by Michael Talbot attached.
Mark Palesh explained the position was added and approved in the 2009- 2010 budget to handle the digester at the landfill. The position will be FT and will not have any employees to supervise. Mike Talbot has researched the job and not many have a title that is similar. The state would approve the min duties sheet we send and we choose title. Commis Brennan motion to approve this position 2nd by Hardy. Motion carried. Anna Hlywa requested clarification that if the position was filled today it would be hired as a provisional – until an exam is scheduled or
Civil Service Meeting
Oct 1, 2009
Page 2
the state replies that it can not stay in the competitive class. Mark Palesh thought maybe the min qualification might be too high and it was discussed to lower but decided to keep as is.
· Employee changes from August 2009 - Present
· Upcoming schedule. Added on the Fireman’s agility test on November 17th at the college. We sent out 24 letters.
Motion to Adjourn meeting by Commis. Brennan. 2nd by Hardy. Motion Adjourned 11:20am.
Attest
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